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Abreu and the IIBA value your privacy and will take all reasonable steps to protect your personal information. We do not share or distribute your personal information (including email address) to any third party, but it may be accessible to staff who administer the conference site and registration platform. Within the scope of the 25th IIBA International Conference 2019, a Participation List with your name, affiliation, language preferences, workshops, accomodation and additional service selection details will be distributed, in digital and printed form, to the 25th IIBA International Conference Staff from the IIBA organization and Event Planner (Abreu). Also, the IIBA will proceed to the capture of images and sound for strict purposes of make known the institutional activities promoted by the IIBA, in particular to disseminate these initiatives by the international Bioenergetic Analysis Community, reproducing them in the IIBA information system, newsletters and social networks. IIBA, as responsible for processing personal data, guides its performance in strict compliance with the General Regulation on Data Protection, respecting the principles of the processing of personal data, using appropriate technical and organizational measures to ensure the privacy and security of the personal data it treats. Under the terms of the applicable law, for the exercise of rights, the holder of the personal data should contact IIBA in writing or through the e-mail address: firstname.lastname@example.org.
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Only fully completed online registrations will be accepted. If the full payment has not been received before the deadline indicated, the registration will remain valid, however the due fee will be increased according to the payment period (early bird /regular/ late). If the maximum participant capacity is reached, the IIBA reserve the right to refuse additional registrations.
Filling in and submitting of the registration form does not guarantee the acceptance of the registration! The registration becomes accepted when full payment of the registration fee, room & board is confirmed by the Back-Office to the participant. Payments should be made in advance and in EUR only, using a credit card or by bank transfer. All bank fees and money transfer costs must be paid by the transmitter. Any negative balance will be claimed.
Cancellation & Refund Policy
Notice of cancellation must be made in writing by email to the IIBA Back-Office. The cancellation will not be effective until a written acknowledgement from the IIBA Back-Office received. The date of the email receipt date will be the basis for considering refunds. Refunds will be made after the Conference. Any credit card and / or bank charges shall be payable by the participant. Registration fees may be refunded as follows:
* Cancellations received by Jan 31, 2019, will receive a refund minus a 30 % processing fee (minimum charge: 45 EUR).
* Cancellations received by Mar 30, 2019, will receive a refund minus a 70 % processing fee (minimum charge: 45 EUR).
* No refunds or reductions of fees can be done for cancellations made after Mar 30, 2019, nor for no-shows for any reason.
* Change of name: Administrative fee of 25 EUR. Substitutes must be in the same registration category or additional fees may apply. No refunds will be granted for unattended events or early termination of attendance, in case of cancellation of speakers, lack of space in the conference room or any other incidents during the conference, which are beyond the control of the conference organisers.
Additional services do not have a cancelation fee but will only be refunded if cancellation is done before March 20, 2019 and will be refunded AFTER the Conference
In the event that the 25th IIBA International Conference cannot be held or is postponed due to events beyond the control of the IIBA (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of the IIBA, the IIBA can not be held liable by participants for any damages, costs, or losses incurred. The IIBA is entitled to cancel the event for good cause (e.g. insufficient participants to cover costs, last-minute unavailability of a trainer or any substitute). The participant will be informed immediately and the registration fee returned; any other claims against the IIBA are excluded.
Modification of the Programme
The conference organisers reserve the right to modify the programme. No refunds can be granted in case of cancellation of speakers or any other incidents during the Conference which are beyond the control of the IIBA.
By participating in the Conference, participants implicitly and explicitly declare to have arranged proper, health, travel, and any other required insurances themselves. All claims and judicial issues will be dealt with according to Spanish law. The IIBA will aim to do whatever is possible to help out participants in need, but cannot be held responsible for any damage caused, other than with aforethought or by gross negligence by the Organization. The IIBA can not be held individually responsible for any damage caused, other than with aforethought or by gross negligence.
The IIBA is entitled to exclude a participant wholly or partly from the 25th IIBA International Conference if the participant disturbs the event and refuses to cease the disturbance even when threatened with exclusion. Should one or more of these provisions be or become invalid, this shall not affect the validity of the remaining terms.
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The following information is going to be printed in the receipt/invoice. This information cannot be changed after the receipt has been issued. Please verify if all the details are correct.
VAT Number: If not applicable, for Portugal insert: 999999990, for other countries insert: 000000000.
|! We will try our best to provide simultaneous interpretation (English-Portuguese, English-French, English-German, English-Italian and English-Spanish) for the Plenary Sessions.|
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